The Challenge
Bin Ouf Trading sources polymer materials for distribution across Pakistan's manufacturing sector. Their existing process had a fundamental gap: LC documents and stock records lived in different places, and the landed cost of any specific shipment wasn't captured in their inventory system. Stock was managed on a spreadsheet that showed quantities but not costs. Supplier payments were processed without a formal approval flow, and duplicate slip numbers had caused reconciliation issues on more than one occasion. As the business grew, these gaps were becoming harder to manage.
What We Built
PolyDesk was implemented to connect LC management, inventory, and payments into one system. Every imported lot is received against a specific LC, with landed cost — including duties, bank charges, and clearing costs — calculated automatically from the charges posted during the LC lifecycle. A two-stage payment approval workflow replaced the manual process, eliminating duplicate slip numbers through system-wide detection. Management now has a real-time dashboard showing stock on hand with current landed cost and margin by lot.
The payment controls were the first thing we noticed — duplicate slip numbers used to be a regular problem and a source of real tension with our accounts team. The system simply won't allow it now. Stock and margin visibility has been equally valuable — we know exactly what we're holding and at what cost.