PolyDesk

Operations & Accounting for Commodity Trading

Know the true landed cost and profit of every lot.

PolyDesk connects letters of credit, dynamic landed costs, lot-wise warehouse stock, sales dispatch gate passes, and double-entry ledgers — so your entire trading house works from one verified operational record.

✓ Full LC Lifecycle: Open, amend, record charges & retire FX.
✓ Exact Landed Cost: Capitalize duty, freight & clearing.
✓ Hard Lot Allocation: Dispatch physical lots with live margin.
✓ Maker-Checker Queue: Zero duplicate cheques or rogue JVs.
Explore Connected Map ↓
Import LC-0001 · Sabic KSA
LOCKED ✓
PKR 312.40 / KG
$1,121.92 / MT · FX 278.45
+2.1% Capitalized
Sale Order · SO-0124
BOOKED ✓
PKR 8,375,000
National Polymers · 25.00 MT HDPE
+PKR 565,000
+PKR 22.60/KG
Rate: PKR 335.00/KG 20% Advance + 60d PDC Verified ✓
Governance Queue
0 COLLISION ✓
SUB-0104 (JV)
Cheque #HBL-8891024 · PKR 4,850,000
Maker JV
PDC Hash
Checker Sign
AUTHORIZED BY CHECKER POSTED TO GL ✓
Multi-Hub Warehouse Stock
DUAL DISPATCH
Port Qasim 60 MT
Silo 4B Ready for Transit
In-Transit 0 MT
TR-0041/42 In Flight
KHI HUB 0 MT
SITE Bay 2 PKR 0.0M
LHR HUB 75 MT
Depot A-1 PKR 23.4M
Port Qasim
TR-0041 · Port ➔ KHI HUB (20 MT Local)
KHI HUB
Port Qasim
TR-0042 · In-Transit to LHR HUB (40 MT NLC)
LHR HUB
Fulfillment · DC-0015
ALLOCATING LOT…
25.00 MT Left
25.00 MT Hard Allocated Across 3 DOs
PKR 0
Locked Margin
LES-9481 · DO-0015 (10 MT) · Precision Poly Queued
KHI-3820 · DO-0016 (8 MT) · Pak Plastics Queued
FD-4912 · DO-0017 (7 MT) · National Poly Queued
Hard Lot Allocation Sealed 0 Lot Leakage · FIFO Costed ✓
Realized P&L & FIFO Cash Realization
BALANCED
Net Sales Turnover
PKR 38.45M
Realized Gross Margin
18.40% (7.07M)
Net Working Capital
+PKR 14.88M
6M FIFO Trend ↑
Overdue AR (>60d): 0.00% Clean 24/7 FIFO Audit Ready ✓
Trade Operations

Complete Commodity Trading in One Place

Take control of your import trade lifecycle with our unified commodity operating system. From foreign LC issuance to real-time landed cost tracking, lot dispatch, and seamless financial compliance, everything you need is in one place to drive efficiency and growth.

  • ✓ Full Letter of Credit Lifecycle & FX Margin Deposits
  • ✓ Multi-Stage Landed Cost Capitalization (Value & Weight Basis)
  • ✓ Hard Physical Lot Reservation & Gate Passes (DO-)
  • ✓ Two-Tier Maker-Checker Voucher Governance
  • ✓ Live Gross Margin & FIFO Receivables Aging
Read More ↗
LC Opening
LC-2026-089
Retirement FX
278.50 PKR/USD
Landed Cost Engine
CAPITALIZED
Sabic Goods ($1,050/MT)
PKR 7.31M
Customs Duty (8.5%)
PKR 621.4K
Port & Wharfage
PKR 230.8K
Exact Landed Cost: PKR 340.43 / KG ✓
Lot Minting
LOT-PP-2608-A
Stock Transfers
Port ➔ KHI HUB & LHR HUB
TR-0042 · 60 MT
Governance Queue
JV-0104 · PKR 4,850,000
Maker Voucher ✓ Verified
PDC Check 0 Collision
Hard Lot Dispatch (DOs)
PL
Precision Polymers DO-0015 (10 MT)
✓ GP-9412
PP
Pak Plastics DO-0016 (8 MT)
✓ GP-9413
EF
Elite Films Ltd DO-0017 (7 MT)
✓ GP-9414
Realized P&L
25.08%
Gross Margin Realized
✓ Balanced & Sealed
Stage 1 · Import LC Opening & Margin Deposits
Spreadsheet Chaos vs. PolyDesk Precision

Eliminate the 6 blind spots leaking trading margins.

General accounting software balances the ledger, but leaves warehouse, sales, and management flying blind on actual lot profitability.

01 1. Landed Cost Engine
Zero Drift
02 2. Hard Lot Allocation
Depot Lot
03 3. Payment Governance
Maker-Checker
04 4. Post-Dated Cheques
Audit Safe
05 5. FIFO Credit Aging
Terms Match
06 6. Live Financial Close
Dispatch P&L

1. Landed Cost Engine

Dynamic multi-stage capitalization across foreign exchange, customs duty, port wharfage, and demurrage.

Zero Cost Drift
Commercial Goods: $1,050/MT · Customs: 15% · Clearing: PKR 145K Landed Rate: PKR 392.01/KG
Conventional ERP / Spreadsheets Clearing and port handling bills arrive 15–45 days post-arrival. Traders guess margin or close books with arbitrary landed rates, concealing real cost drift.
PolyDesk Operating Invariant Approved, fully paid capitalizable charges allocate by weight or value. Post-warehouse additions create traceable valuation and COGS adjustments.

2. Hard Lot Allocation & Provenance

Physical lot segregation across warehouse depot bays with enforced gate pass reservations.

Depot Lot Provenance
Lot: PD26-LC01-P1 · Depot: Dispatch Bay 2 · Allocated: 6,000 KG Available: 4,000 KG
Conventional ERP / Spreadsheets Generic SKU totals in Excel allow sales reps to sell already-committed inventory, causing delivery failures, stock splits, and emergency spot purchases.
PolyDesk Operating Invariant Delivery challans consume selected physical lots under transaction locks; live warehouse availability is revalidated before every dispatch.

3. Payment Governance & Cheque Safeguards

Staged maker-checker authorization with automated duplicate-cheque detection and explicit acknowledgement.

Maker-Checker Review
Cheque #904812 · Voucher JV-0120 · Queue Status: Verified Duplicate Scan: Clear (0 Matches)
Conventional ERP / Spreadsheets Verbal authorizations and WhatsApp payment requests lead to cheque collisions, unauthorized transfers, and unverified bank disbursements.
PolyDesk Operating Invariant Journal, receipt, and payment vouchers stay out of the ledger until approval. Duplicate cheque matches surface a warning that requires explicit acknowledgement.

4. Post-Dated Cheque (PDC) Registry

Maturity-aware review of future-dated instruments with controlled approval or rejection.

Maturity Review
PDC Reg: PKR 4.5M · Maturity: +45 Days Ledger: Posted · Review: Pending
Conventional ERP / Spreadsheets Future-dated cheques disappear into physical files or undifferentiated ledger notes, leaving maturity and review status invisible.
PolyDesk Operating Invariant PDCs remain visible in a dedicated maturity register. After maturity, approval confirms the posting; rejection voids the voucher and removes its ledger effect.

5. FIFO Receivables Aging Schedule

Automated cash receipt reconciliation against forward commercial credit terms.

Forward Terms Match
Bucket 1-30d: PKR 12.4M · Bucket 31-60d: PKR 4.2M Overdue (>60d): 0.00%
Conventional ERP / Spreadsheets Unallocated lump-sum customer receipts obscure old unpaid balances, triggering invoice disputes and bad debt write-offs.
PolyDesk Operating Invariant Unallocated receipts reduce the oldest obligations first; the remainder is scheduled by creditable date into Current, 1–30, 31–60, and 60+ buckets.

6. Continuous Financial Reconciliation

Synchronous revenue, COGS, and gross margin booking on every physical gate pass dispatch.

Dispatch-Recognized P&L
Dispatched Sales: PKR 6.62M · Landed COGS: PKR 5.23M Realized Gross Profit: PKR 1.39M (21.01%)
Conventional ERP / Spreadsheets Trading houses wait 5 to 10 days for month-end manual Excel rollups to discover whether a finished LC generated a profit or loss.
PolyDesk Operating Invariant Sales and COGS are recognized on dispatch. The dashboard and LC analysis recompute gross profit from landed cost, approved returns, and attributable charges.
Who PolyDesk is for

Built for businesses that trade physical goods—not just invoices.

PolyDesk fits best when products arrive in lots or bags, move through warehouses, sell on cash or credit, and leave through a controlled dispatch.

Lot & weight tracked Imported or locally sourced B2B credit & dispatch
Independent-trader fit

One system for the entire owner-led operation.

PolyDesk gives a small trading firm one connected place for local or imported purchases, lot stock, orders, dispatches, ledgers, receivables, payments, and realized margin—without requiring separate departmental systems.

Typical setupOne owner to a compact 1–5 person teamSales, inventory, cash, and accounts stay in the same company record.
Core workflowBuy · warehouse · sell · dispatch · collectUse the same operating chain for local purchases or imported consignments.
Best whenGoods retain lot, bag, packing, or weight identityPhysical identity remains visible from receipt through customer release.
Strong-fit operating system

One owner-led transaction trail, end to end.

Each commercial promise advances through a named control point, leaving the document, stock, cost, and accounting record connected.

01Buy or importCapture supplier, terms, quantity, and source cost.PO · LC
02Receive a named lotRecord bags, kilograms, and warehouse location.GRN · Lot
03Commit a B2B saleCheck price, customer credit, and available stock.Sale order
04Release controlled goodsTie the exact lot to vehicle and dispatch papers.DC · Gate pass
05Recognize and collectPost COGS, receivable, receipt, and realized margin.Ledger · AR
Adjacent fit Also suitable for similar bagged or weighted industrial materials—chemicals, fillers, minerals, powders, granules, and packaging inputs. PolyDesk is not presented as retail POS software or as a generic fit for every commercial product category.
Product Walkthrough

See the full trading workflow in action.

Follow PolyDesk from LC opening and landed-cost allocation through hard-lot dispatch, receivables, approvals, and realized margin.

Request a tailored demo