PolyDesk
From LC initiation to lot-level profit — everything a polymer and commodity trading house needs to run tighter, smarter, and with full visibility into every shipment's margin.
Trading houses are running on spreadsheets and gut feel.
Polymer and commodity importers deal with complexity that most software wasn't designed to handle. Letters of credit across multiple banks. Duties, clearing charges, and insurance spread across dozens of parties. Stock that isn't just "products" — it's lots, each landed at a different cost, sold at a different rate. And a finance team trying to reconcile all of it at month-end without a system that actually understands the business.
LC management is a paper trail
Proformas, amendments, shipping documents, bank charges — managed across email, WhatsApp, and filing cabinets with no single source of truth.
Stock is tracked by product, not shipment
Without lot-level tracking, you can't know what a specific shipment actually cost you — or whether you made money on it.
Margins are a guess until month-end
When landed cost, duty payments, and local purchases live in different places, your P&L is always a calculation done too late to act on.
Payments have no approval trail
Slip numbers get duplicated. Payments go out without authorisation. Vendor copies reveal what they shouldn't.
Everything you need.
Nothing you don't.
Built around how polymer and commodity trading businesses actually operate — not a generic ERP retrofitted to your workflow.
LC Lifecycle Management
Track every LC through six stages — from proforma to stock receipt. Charges posted at LC level, automatically apportioned to products. Full amendment log. Commercial invoice variance flagged against the original proforma.
Lot-wise Stock & Landed Cost
Every imported lot carries its full landed cost — duties, bank charges, clearing, insurance — calculated per product by value apportionment. Local purchase stock tracked separately in a pooled account. Both views in one stock report.
Sales & Delivery
Two-stage sales workflow: enter everything once in the sales order, then print the delivery challan and delivery orders in a single confirmation step. Hard stock validation prevents overselling from a lot. Loose quantity support — sell in kg, bags, or tons.
Payments & Expenses
One unified page for incoming payments, outgoing payments, and expenses. Mandatory slip number with system-wide duplicate detection. Draft-to-approval workflow — nothing posts to your ledger until admin signs off. Two voucher formats: internal and vendor copy.
P&L Analytics
Full profit and loss visibility at every level — LC-wise, lot-wise, product-wise, and category-wise. See which shipments made money, which grades are your strongest performers, and where margin is being lost — before month-end.
Fixed Assets & Accounts
Asset register with depreciation schedules. Full customer and supplier ledgers, statements of account, receivables and payables reports, and aging analysis — all updated automatically as payments are approved.
Simple to follow. Built for your operation.
The LC arrives
Log the supplier proforma — products, quantities, foreign currency price. PolyDesk opens the LC record and tracks every charge from here.
Charges accumulate as the shipment moves
Bank commission, insurance, duties, clearing — entered at each stage, posted to the LC, and automatically apportioned to each product by value. Landed cost is always current, always accurate.
Goods arrive — lot numbers assigned
When stock is received at the warehouse, lot numbers are assigned per product. Stock goes live in inventory, landed cost is finalised, and the LC is marked complete.
Sales flow from the same system
Sales orders reference specific lots. Delivery challans and orders are generated in a single confirmation step. Stock is deducted, margin is calculated, and your P&L updates in real time.
Built for trading houses like yours.
Polymer Importers & Distributors
Managing LCs, lots, and landed cost across multiple shipments — PolyDesk was built specifically for this operation.
Commodity Trading Houses
Whether you trade polymers, chemicals, or raw materials — if you import and distribute, PolyDesk covers your full workflow.
Growing Trading Businesses
Move off spreadsheets without losing the familiarity of how you work. PolyDesk is structured around your existing processes — not the other way around.
Watch the walkthrough.
See how PolyDesk handles a full trading house workflow — from LC initiation to lot-level P&L.
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